If a patrol unit encounters an unsecured building/lock, what is the correct sequence of actions?

• A. Identify unsecured building/lock, complete Unsecured Building/Lock Security Violation Report, contact building representative, secure the building, and submit violation report to Watch Commander.
• B. Secure the building first, then contact the building representative, and finally complete the report.
• C. Contact the building representative before identifying the unsecured building/lock, then secure and report.
• D. Identify unsecured building/lock and immediately close the door without reporting.

Answer: (A)

Handling an unsecured building or lock requires following a documented sequence to ensure safety, accountability, and proper notification. First, you must identify exactly what is unsecured so you have an accurate picture of the scene and what needs protection. This identification sets the foundation for everything that follows.

Next, you complete the Unsecured Building/Lock Security Violation Report. Putting the facts into a formal record captures essential details such as location, time, observed conditions, and any hazards. This documentation is what allows supervisors and other responders to understand what happened and to track actions taken.

After the report is started, you contact the building representative. Reaching out to the responsible party or property manager ensures authorized coordination, access if needed, and confirms who is accountable for the premises.

With the situation identified, documented, and the responsible party notified, you proceed to secure the building. Securing the site reduces the risk of unauthorized entry or further tampering and protects assets and safety.

Finally, you submit the completed violation report to the Watch Commander. This final step ensures the incident is reviewed at the command level, logged in the official records, and closed out through the proper channel.

Skipping or rearranging steps can leave gaps in documentation, delay appropriate notifications, or compromise safety and accountability.